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Meeting Minutes Versioning Rules

Version Number Format

Meeting minutes use a two-part version number: MAJOR.MINOR

Draft Versions (0.x)

All draft versions start with 0.:

Version Description
0.1 Initial draft
0.2 Second revision
... ...
0.9 Ninth revision
0.10 Tenth revision
0.11 Eleventh revision
... Continue incrementing

Important: After 0.9 comes 0.10, not 1.0. The minor version continues incrementing until the document is finalized.

Final Version (1.0)

When meeting minutes are approved and finalized:

  • Version changes to 1.0
  • Status changes to:
  • German: "Freigegeben" or "Final"
  • English: "Final" or "Approved"

Version Increment Rules

Current Version → Next Version
─────────────────────────────
0.1             → 0.2
0.9             → 0.10
0.10            → 0.11
0.99            → 0.100
0.x (any)       → 1.0 (when finalized)

Status Values

German

Status Meaning
Entwurf Draft - work in progress
In Prüfung Under review
Freigegeben Approved/Final
Final Final version

English

Status Meaning
Draft Work in progress
Under Review Being reviewed
Approved Approved/Final
Final Final version

File Naming Convention

All lowercase, spaces as separators. Both Markdown and PDF files use the same name.

German

yyyy-mm-dd protokoll [meeting-topic] v[VERSION].md
yyyy-mm-dd protokoll [meeting-topic] v[VERSION].pdf
Example: - 2026-02-04 protokoll consigneepage review 2 v0.1.md - 2026-02-04 protokoll consigneepage review 2 v0.1.pdf

English

yyyy-mm-dd minutes [meeting-topic] v[VERSION].md
yyyy-mm-dd minutes [meeting-topic] v[VERSION].pdf
Example: - 2026-02-04 minutes consigneepage review 2 v0.1.md - 2026-02-04 minutes consigneepage review 2 v0.1.pdf

Version History Table

Each version change should be recorded in the version history table:

| Version | Date       | Author | Changes            | Status  |
| ------- | ---------- | ------ | ------------------ | ------- |
| 0.1     | 2026-02-04 | RSH    | Initial creation   | Draft   |
| 0.2     | 2026-02-05 | RSH    | Added action items | Draft   |
| 1.0     | 2026-02-06 | RSH    | Final approval     | Final   |

Integration with doc-versioning Skill

When creating a new version:

  1. Use the doc-versioning skill to:
  2. Archive the previous version to 99-alt/ folder
  3. Increment the version number

  4. Update the version history table

  5. The old file is moved to: 

    [folder]/99-alt/YYYY-MM-DD Protokoll [Topic] v[OLD_VERSION].md